You approve the timesheet once and the invoice once. Your books then match what happened on set.
A two-stage approval chain runs from time logs to the invoices you pay, and CrewShift applies the overtime tiers and the cost coding for your books. Days of checking come down to minutes, and the audit trail builds as you go.
It starts at the deal memo, where every rate is agreed before day one. Stage one approves the timesheet, stage two the invoice, with the cost coding for your books applied, so nothing gets paid unverified. Step by step below ↓
"Who's available for next Tuesday?"
"What do I owe everyone?"
"Where's my money?"
Search the crew database by department, skill or location, then filter to your shoot dates and you get back the people who are genuinely free. Profiles list specializations, certifications, gear and rates.
Send an offer and field the counter until the rate is set. Generate the deal memo from your project rules, and both sides counter-sign on their phone before day one. Every memo is tamper-evident, sealed with an audit trail and held in secure, GDPR-compliant storage.
Crew taps in at call time, taps out at wrap. Running lunch? One tap. Night surplus is auto-detected from the clock window. Travel hours get logged too. The app knows your project rules and calculates everything as the day runs, with no paper involved.
CrewShift generates hot costs daily and calculates each hour and penalty automatically. Invoices arrive from crew pre-verified against the tracked data, so you approve with one tap. Anything off-plan needs a logged reason. You pay knowing every line is right, and disputes get settled in the app.
As many tiers as the project needs. Each one has its own hour threshold and multiplier, set once when you build the project's work rules and applied to every entry from then on.
Night work from 22:00 to 06:00 carries a premium. Consecutive days and turnaround add their own, and CrewShift reads all three off clock-in and clock-out.
Project cards run a live spend ticker as crew clock in. Tap any line to see the split by hour, premium and travel.
Set the work rules once. CrewShift applies them on every entry.
Day length, overtime tiers, night premium, sixth-day and turnaround, saved as one template.
The deal memo locks in the daily rate, role and any negotiated lines.
Per-project spend ticks up as crew clock in, and a tap opens the breakdown.
Submitted entries run through your custom chain of Timesheets, Finances and Teambuilding, where each role verifies before signing off in one tap.
Fork the schedule into a scenario, model the budget and crew changes, then move only the parts you want into the live plan, with a fee preview before anything bills.
Give heads of department scoped rights over timesheets, finance, team-building and planning, then add co-producers. Planners can propose changes, but rates and signed work rules stay yours.
Crew, contracts, hours and spend, all on one screen per project.
End · ProducerProducers send an offer with day rate, buyout or monthly, dates and work rules. Crew accept, counter or decline, and the thread stays on record.
Crew list their kit with day rates, each item on its own line. A discount on a gear line comes off that line only, leaving the agreed day rate untouched.
Confirm someone on a project and their overlapping offers cancel automatically, so no one is double-booked.
Agreed terms become a digital deal memo. Both parties sign it on their phone. It then freezes into a tamper-evident snapshot that drives every pay calculation downstream.
Crew clock in at call time and out at wrap on their phone. The app applies your project work rules as the day runs, you approve the timesheet, and the invoice that arrives already matches the hours you signed off. The chain runs in two stages: first the timesheet, then the invoice.
Stage one approves the time log. Stage two approves the invoice that comes out of it, so nothing gets paid that hasn't passed both. Anything off-plan needs a logged reason, and every approval lands in the audit trail.
Yes. You set the work rules once per project: overtime tiers with their own hour thresholds and multipliers, night premium, sixth day and turnaround. CrewShift then reads them off clock-in and clock-out on every entry, so nobody retypes a timesheet.
Project cards run a live spend ticker as crew clock in, and hot costs come out daily. Tap any line to see the split by hour, premium and travel.
You build the approval chain yourself from the Timesheets, Finances and Teambuilding roles, and each role verifies before signing off in one tap. Heads of department and co-producers get scoped rights, but rates and signed work rules stay yours.
CrewShift is in development in Amsterdam and pilot intake for 2026 is open. It runs on iOS, Android and the web, in English and Dutch.
Deal memos and invoices are sealed into certified PDFs with a SHA-256 content hash the moment they're signed. Edit a number afterwards and the seal breaks.
Issued invoices freeze into a snapshot, and an append-only event log keeps a 7-year record of who signed and saw what.
Bank, tax and rate details are encrypted, and masked on screen so the person at the next table can't read them.
Data lives on EU-hosted infrastructure, and diagnostics stay off until you switch them on. From inside the app you can export everything (GDPR Art. 15 and 20) or delete your account (Art. 17).
